Behind the Scenes: Setting Up for a Sewing & Quilting Show

Have you ever wondered what it takes to run a booth at a sewing and quilting show?

Well, you’re in luck! We’re going to unveil the inner-workings of a sewing and quilting show.

The pictures included in this post are from The Sewing & Stitchery Expo, which took place in March

at the Washington State Fairgrounds in Puyallup, Washington—we were among over a hundred vendors!

 

Here you see our smaller trailer being unloaded. To the left is our large truck.

Here you see our smaller trailer being unloaded. To the left is our large truck.

Our morning starts with the unloading of our trucks. Typically we bring one large U-Haul truck and

another smaller trailer filled to the brim with our fabrics. Unloading usually takes two people a few

hours to complete. The items from our trucks are unloaded into our designated booth area. At this show,

our space was about 10 feet by 30 feet. Once all of the items are unloaded, we get to work on setting up our space!

 

Our booth space before setting up, measuring 10' by 30'

Our booth space before setting up, measuring 10′ by 30′

 

A small portion of our unloaded fabric in the booth space

A small portion of our unloaded fabric in the booth space

 

We start by setting up our own booth framework, “pipe and drapes”, on which we hang curtains

and string lights. This creates the walls of our booth and allows us to add more lighting. Before

we put in shelving or start organizing, we put down our padded carpet squares. The squares are

much nicer to stand on than the hard floors of the venue. At this event we saw other people using

their own flooring, as well. Some choose to roll out a section of carpeting in their booths.

 

Setting up the framework

Setting up the framework and laying down the carpet squares

 

Once the pipes are up, we hang the drapes and cover the overhead pipes in our own fabric sheaths.

We then hang lights that point into the booth and provide better lighting for our fabrics.

 

The curtains are up and the pipes are covered above

The curtains are up and the pipes are covered 

 

Putting up the lights

Putting up the lights

Next, we set up our shelving structures and tables, then we are able to start organizing the space.

 

IMG_2668

In our booth we have two tables set up, one for cutting fabric and another for the register.

Both of these tables are covered in fabric.

 

Here you can see the fabric that we use to cover the tables

Here you can see the fabric that we use to cover the table with the register

The organization process is the most time consuming part of setting up—patience is a must!

We hang up the samples and displays, some items need to be ironed after their journey to the venue.

 

IMG_2675IMG_267020170301_125447 20170301_171719IMG_2677IMG_2679

After tidying up and straightening our displays, we head back to our hotel.

The next morning we’re ready for the show!

 

IMG_2684IMG_1730IMG_2681